Notice is hereby given to members that the Annual General Meeting (AGM) of the Aircraft Owners and Pilots Association of Australia (ACN 004 274 588) for the 2020 and 2021 Financial year, will be held;

Beginning 10am – Wednesday 26^th October 2022
Attended by Video Conference (Zoom) and in person at;
Aircraft Owners and Pilots Association of Australia
Head Office – Hangar 120, 15 Stinson Crescent
Bankstown Airport NSW 2200 Australia.

This notice is published to:

1. AOPA Australia Members Website
2. AOPA Australia Facebook Social Media Channels
3. AOPA Australia Members Email Database

ANNUAL GENERAL MEETING KEY DATES

4. Notice ofAnnual General Meeting 5pm, Monday 26^th September 2022;
5. Call for Directors Nominations – 9am, Tuesday 27^th September 2022;
6. Publishing of Audited Financial Reports for 2020/2021 – 9am, Tuesday 27^th September 2022;
7. Submission of Directors Nominations Due Date – 5pm, Monday 10^th October 2022
8. Publishing of Directors Nominations – 5pm, Tuesday 11^thOctober 2022
9. Proxy Form Submissions Due Date – 9am, Monday 24^thOctober 2022
10. Postal Ballot Submissions Due Date – 9am, Monday 24^thOctober 2022
11. Annual General Meeting – 10am, Wednesday 26^thOctober 2022

ANNUAL GENERAL MEETING AGENDA

1. Confirmation of Minutes of the AGM held at Bankstown 2019
2. Presidents Report for 2020 and 2021
3. Presentation of the Financial Statements for 2020 and 2021
4. Appointment of the Auditor
5. Election Vote, Results and Appointment of Directors
6. Close of AGM

DIRECTORS STANDING FOR RE-ELECTION

There are a total of twelve (12) Directors positions with nine (9) Directors standing
for re-election at the Annual General Meeting;

1. Sean Kelly – President
2. Marc De Stoop – Vice President
3. Sean Runacres – Secretary
4. John Maitland – Legal Director
5. Dominic James -Director
6. Gerard Kitt – Director
7. Tony White – Director
8. Ken Cannane – Director
9. Ross Harrison – Director
10. Michael Smith – Director John Maitland
11. Vacant position
12. Vacant position

DIRECTORS RETIRING

Dr David Hooke – Completing four (4) years board service:
completing two (2) years as AOPA Australia Medical Director and two (2) years as Treasurer.

Dr Sean Runacres – Completing two (2) years board service:
completing two (2) years as AOPA Australia Medical Director.

ANNUAL GENERAL MEETING DOWNLOADS

Paid-up financial members of the association can access the following documents via the AOPA Australia website (www.aopa.com.au), using the membership secure log-in;

1. AOPA Australia Articles of Association
2. Directors Nomination Form
3. Proxy Form
4. Postal & Email Ballot Form

AUDITED FINANCIAL REPORTS

Paid-up financial members of the association can access the following documents via the AOPA Australia website (www.aopa.com.au), using the membership secure log-in;

1. Audited Financial Reports 2020
2. Audited Financial Reports 2021

POST AGM MEMBERSHIP ACTIVITIES

1. Informal AOPA Australia 2022/23 Strategy Presentation
2. Open Membership Q&A Session

VIDEO CONFERENCE REGISTRATION

Paid-up financial members of AOPA Australia wishing to attend the Annual General Meeting via online video conference are invited to register with the Association Membership Manager, whom will provide log-in access credentials;

Mrs Lorraine MacGillivray
Association Membership Manager
Email:  lorraine@aopa.com.au
Mobile:  0419 307 768

*Please note that only motions relating to matters listed on this Notice of Meeting and Agenda may be considered at this meeting.

*Members are reminded that they are entitled to appoint a proxy or proxies.  Forms are available online – click to download.  All proxies must be received at the AOPA Australia office no later than 10am Thursday 6th June 2019.

AOPA AUSTRALIA AGM 2022
DIRECTOR ELECTION RULES & TIMETABLE

1. All nominations and voting are in accordance with the AOPA Australia Articles of Association;
2. Nominations have been called to fill twelve (12) vacant honorary Director positions on the AOPA Australia Board with submissions closing at (AEST) 5pm, Monday 10^th October 2022;
3. A Nominee must be an ordinary paid up financial member of AOPA Australia for two consecutive years at the time of the Annual General Meeting (AGM) to be eligible to stand for election and to vote;
4. A Nominee seeking election needs to provide their nomination, a profile of no more than 250 words explaining their background and why they believe they are suitable to hold office as a Director of AOPA Australia – along with a recent passport style photograph. This information will be reproduced on the AOPA Australia website;
5. To be valid, a nominee needs to be supported by a nominator and seconder who are paid up ordinary financial members of AOPA Australia. Documented and signed using the official Directors Nomination Form;
6. All nominations received will be published on the AOPA Australia website and by email newsletter to all AOPA Australia members on (AEST) 5pm, Tuesday 11^thOctober 2022
7. Each financial member of AOPA Australia, be they an individual or an organisation, is entitled to one vote only. Non-natural persons must appoint a proxy to exercise voting rights. Such a proxy may or may not also be a voting member in his or her own right;
8. Available voting methods are detailed below in terms 9, 10 and 11;
9. Ordinary Postal Ballotmust include a member’s name, member number and signature in the space provided on the official ballot paper. Postal votes must be received by the Returning Officer by close of voting at 9am, Monday 24^th October 2022.Ballots must be mailed to:
   AOPA Australia C/O Hangar 120
   15 Stinson Crescent, Bankstown Airport NSW 2200
10. Email Ballotpapers must include the voting member’s name and members number along with a scanned copy of the official ballot paper. Email ballots must be received by the Returning Officer no later than 10am (AEST) on 9am, Monday 24^th October 2022.  Email Ballots are to be submitted to ceo@aopa.com.au  An email confirmation of receipt of vote will be provided on receipt;
11. Appointment of Proxy, to appoint the Annual General Meeting Chairman or any other ordinary paid up financial member of AOPA Australia as your proxy, please complete the official proxy form and submit to the Returning Officer no later than close of voting at 9am, Monday 24^thOctober 2022.Appointment of Proxy documents should be mailed to:AOPA Australia C/O Hangar 120
    15 Stinson Crescent, Bankstown Airport NSW 2200

    or by Email to  ceo@aopa.com.au  on receipt an email confirmation will be provided to the sender;

12. It is not a Preferential Ballot. Numbering the ballot paper in a preferred candidate order is acceptable but only if the required number or less to fill the vacancies are so recorded. Therefore, numbering your preferred candidates will have the same effect as marking with a cross or a tick;
13. Should more than one vote from a member be received, by whatever method described above, only the first vote will be counted as valid. Once received at the Returning Officer’s office, a vote cannot be withdrawn or replaced with another vote, so please consider your vote carefully;
14. Official Directors Nomination Forms, Proxy Forms and Ballot Papers will be the only voting documents accepted and can be downloaded from the AOPA Australia website. The official forms are also be available from the AOPA Australia Head Office;
15. Election results will be announced at the Annual General Meeting, Wednesday 26^thOctober 2022;
16. The Returning Officer shall conduct the election and make all necessary final determinations as to the conduct of the election;
17. All Annual General Meeting election results will be published online for members at: www.aopa.com.au